6th Annual Oak Park Micro Brew Review
August 17, 2013
3pm - 7pm
Food Vendor Information
Date: Saturday, August 17, 2013
Location: Oak Park, IL on Marion Street between Lake St. and Pleasant Ave.
Attendance Estimate: 3,500+ppl from more than 150 distinct zip codes from the Chicagoland area, Midwest and beyond.
Fee for Participation as Food Vendor: $150 for local Oak Park vendors; $200 for non-Oak Park vendors
Checks made payable to:
Seven Generations Ahead
P.O. Box 3125
Oak Park, IL 60303
Schedule for the Day
11am - 1:30pm Food Vendor Setup
1pm - 2pm "Master's Choice" VIP Reception
2pm Check-in opens 1.5 hours early for Main Event...food vendors open as well
2pm - 3pm "Crafter's Choice" Reception (pre-event access to Replicale beers)
3pm - 7pm 6th Annual Oak Park Micro Brew Review
FOOD VENDOR PARTICIPATION REQUIREMENTS AND BENEFITS
Event Producer will provide:
--10x10 tent with (2) 8’ tables and (2) chairs
--All compostable plates, forks and napkins
-- (2) entrances to main event (3pm – 7pm) for you and one additional helper
-- Parking for one vehicle (if needed)
--(2) posters for event promotion in your restaurant
--Restaurant name included in event promotion wherever possible
* Please note that electrical service is NOT available at this event for vendors
Food Vendor Requirements:
--Must use locally grown, organic ingredients wherever possible in event servings
--Provide local, organic farms/supplier names for publication in event program and signage
--Follow all Zero Waste policies set forth by event producers (see below)
--Follow all Village of Oak Park Health Department Regulations
--Provide certificate of liability insurance listing the following (5) entities as additionally insured:
.Village of Oak Park
.Seven Generations Ahead
.Illiinois Craft Brewer's Guild
.Downtown Oak Park
Zero Waste Policies for this Event include but are not limited to:
--No bottled or canned beverages may be served
--All supplies used must be reusable or compostable (event producers will provide plates, forks and napkins)
--No individually wrapped condiments may be used
--Absolutely no styrofoam (#6) items can be used
--During setup, the event and teardown you agree to sort foodscraps, compostables, recyclables and landfill accordingly in zero waste bins provided by event producers.
Priority acceptance into the event will be given as follows:
1) Past participant food vendors
2) Local Oak Park restaurants
3) Vendors located outside Oak Park
Additional Opportunity to Showcase your Restaurant!
The VIP tent will be featuring hourly, specialty beer and food pairings from 1pm - 7pm. If you are interested in providing specialty food tastings for 200+ppl, please contact email@example.com to learn more.
How much food should I plan to sell?
Once all the food vendors are finalized, we will have a meeting to discuss details and share anticipated attendance numbers. Past participants have typically been collaborative about sharing their experience on portion planning.
How many different food offerings should I provide?
Most vendors typically offer 2-3 serving options.
How much should I charge per event serving?
It's up to you, but past experience has shown that event servings in the $3 - $5 range work best.
Where should I park?
Specific instructions will be posted in July, however, you will be given a dropoff location as well as a parking spot as close to your booth as possible. Typically, the distance has not been more than one block.
What is the anticipated attendance?
Over 3,500 ppl
What will be my booth location?
Food vendor booths will be scattered throughout the fest among the brewers. In July, a "space drawing" will be held to determine your location.
Why do I need to be setup by 1:30pm if the main event does not start until 3pm?
We are publicizing that check-in AND FOOD VENDORS will open at 2pm. Check-in is opening an hour early to alleviate crowds at the start of the event, and this then gives food vendors "non-compete" time for selling food prior to beer being served.
Questions? Contact firstname.lastname@example.org